The State of Ohio Board of Pharmacy’s has been updated (effective November 2015) to reflect changes in state law pertaining to including Ohio Automated Rx Reporting System (OARRS) reports in the patient medical record.
Historically physicians were advised that it was illegal to include the OARRS report in the patient record and that instead it should just be documented in the record that OARRS had been checked and what, if anything, had been discovered. However, Ohio law changed recently and effective March 20, 2015, Ohio law permits a prescriber or pharmacist to include an OARRS report as part of the patient’s medical record. Once included in the chart, the report is deemed part of the medical record subject to disclosure on the same terms and conditions as listed in section 3701.74 of the Ohio Revised Code.
The State Medical Board of Ohio reminds physicians that patients can be shown their OARRS report during a patient encounter/discussion but that the physician is not allowed to give the patient a copy of the OARRS report. If the patient wants a copy of their OARRS report, they have to personally request it through OARRS following the procedure listed below.
View the . The question/answer that addresses inclusion of the OARRS report in the patient record is Question 20.
Below is additional information copied from the :
Who can I share OARRS information with?
The OARRS report itself is for your use in treating the patient or conducting a law enforcement investigation. The report should not be provided to anyone outside of your office/pharmacy or to anyone not directly involved in your investigation. However, information found on the report can be discussed with anyone (including the patient) within the bounds of the Health Insurance Portability and Accountability Act (HIPAA) and other privacy laws.
Can I keep a copy of the OARRS reports I run (in the patient’s file or otherwise)?
Yes. It is also recommended that you discuss any plans to keep copies of OARRS reports with your legal advisor to ensure that your plans meet any other requirements not directly related to OARRS.
How can an individual get a copy of their own OARRS report?
An individual may request their own OARRS report by completing an application, having it notarized, and presenting the application in person at the State of Ohio Pharmacy Board’s office in Columbus, OH. The report will be processed as they wait. We will not mail a report, nor can anyone else pick up a report on behalf of an individual. Be sure to call the office before coming in to be sure an OARRS pharmacist is available to process the request.