Ohio Academy of Family Physicians members and their practice teams had the unique opportunity to take part in a cancer prevention quality improvement (QI) team training day on June 18, 2016, at the Columbus Marriott Northwest in Dublin, OH. This training provided practice teams the opportunity to meet outside of their normal office setting to discuss the importance of effective and efficient teamwork and its impact on patient care.
In 2016, two educational tracks were available, colorectal cancer screening improvement (CRC) and breast & cervical cancer detection and prevention. Each team selected the track that would best fit its practice’s needs.
Nine practice teams chose the CRC track and 10 teams chose the breast & cervical cancer detection and prevention track—a total of 19 practice teams!
Participants from both tracks gained insight into their designated, cancer-focused topic, learned the benefits of a team-based approach to care, and gained understanding of the importance of setting an office protocol that supports practice improvement and makes an impact on population health in the practices’ communities.
Expert speakers covered topics such as the importance of QI and its impact on enhanced patient care, showcased key points of the CRC and breast and cervical cancer topics, and illustrated how streamlining office procedures can make a positive impact on health outcomes as well as an improved work environment.
Thank you to our program partners, the American Cancer Society (ACS) East Central Division, the Ohio Department of Health (ODH), and the Ohio Association of Community Health Centers.
Selected Practices Had To
- Provide staff time and resources for designated team members to participate in the team training day on June 18, 2016.
- CRC Screening Improvement track teams were required to complete the corresponding American Board of Family Medicine (ABFM)-approved module for Family Medicine Certification credit which is presented by the New Jersey Academy of Family Physicians. The module takes a minimum of three months and no more than 12 months to complete.
- Breast and Cervical Cancer Detection & Prevention track teams were required to complete the corresponding ABFM-approved module for Family Medicine Certification credit. The module takes a minimum of three months and no more than 12 months to complete.
Participating Practices Received
- A $300 travel stipend for practice teams to attend the team training day on June 18, 2016.
- Free registration for up to four total members of each care team to participate in the team training day.
- Resource materials to guide practices through all phases of the program including guidance through the modules.
- After completion of either module, physicians will earn ABFM Family Medicine Certification credit and 20 American Academy of Family Physicians’ (AAFP) Performance Improvement in Practice credits.
This live activity was reviewed and is acceptable for up to 4.00 Prescribed credits by the AAFP.
Team Training Day Presentations and Program Resources
- Laying the Groundwork for Practice Change
- Tailoring an Office Protocol and Mapping Exercise
- Interventions that Work
- Colorectal Cancer Screening Module
- Colorectal Cancer Screening Module Instructions
- Laying the Groundwork for Practice Change
- Mapping Exercise and Process to Action
- Breast and Cervical Cancer Module
- Breast and Cervical Cancer Module Video Tutorial
Proposed Evidence-Based Intervention
Based upon successes recognized over the past several years (2014 CRC Project Report and 2015 CRC Project Report), the OAFP will continue to move forward with the evidence-based intervention program that increases referrals for, and completion of, CRC screening. Additionally, QI programming to address breast and cervical cancer early detection and prevention will continue to be offered in concert with the CRC training activities. This endeavor will continue to be a collaborative intervention with the OAFP, ODH, and the ACS East Central Division.
CRC Screening Improvement
This intervention will focus on OAFP members using the professional education materials developed by the Thomas Jefferson University Department of Family Medicine in collaboration with ACS “How to Increase CRC Screening Rates in Practice: A Primary Care Clinician’s Evidence-Based Tool Kit and Guide.” These professional education materials include three evidence-based strategies to increase CRC screening rates (1) office policies, (2) reminder systems, and (3) communication. Other activities will include (4) establishing a baseline CRC screening rate for the practice; and (5) tracking the completion of CRC screening to detect if an increase in screening is taking place as a result of the professional education intervention.
This evidence-based initiative is included as an objective in Ohio’s Comprehensive Cancer Control Plan 2015-20 and recognized in the Ohio Coordinated Chronic Disease State Plan 2014-18.
Breast & Cervical Cancer Early Detection and Prevention
The Breast & Cervical Cancer Early Detection and Prevention QI initiative followed the same two-part process established with the highly successful CRC Screening Improvement Program by offering team training and a mechanism for data collection, process improvement, and outcomes measurement. The OAFP, in partnership with ODH, created a new, online learning management module that provides a systematic approach to identifying areas of practice strength and opportunities for improvement through the collection of patient and practice data, development of a QI plan, implementation of interventions, and completion of a post-assessment process to determine if improvement was achieved.
This program is supported by a grant provided by ACS and ODH.
If you have questions regarding this program, please contact Director of Events and Foundation Programs Kaitlin McGuffie or call 800.742.7327.